PRIVACY POLICY MEET ME THERE B.V.

This Privacy Policy applies to the personal data that Meet Me There B.V. (“Meet Me There”) processes through its website www.meet-me-there.nl (“Website”).

In this Privacy Policy, we explain which personal data we collect and use, and for what purposes. We also explain your rights.

We handle your personal data with care and in accordance with the General Data Protection Regulation (GDPR). We recommend that you read this Privacy Policy carefully and keep a copy for your records.

DATA CONTROLLER
The organization responsible for processing personal data is:

Meet Me There B.V.
We are located at Herengracht 286, 1016BX Amsterdam.
Our Chamber of Commerce registration number is: 88323374

If you have questions about how we process your personal data, you can contact us at: help@meet-me-there.com.

 

WHAT PERSONAL DATA DO WE PROCESS?
We process personal data on our Website, for example, when you browse our Website, create an account, place an order, or leave a review. Examples of personal data we process include: email address, name and address, phone number, photo or video, and IP address.

 

PURPOSE AND LEGAL BASES FOR PROCESSING PERSONAL DATA
Below is an overview of the purposes for which we process personal data, along with the legal bases:

• Processing necessary for the performance of a contract to which you are a party

• Processing necessary for the purposes of our legitimate interests

• Processing necessary to comply with a legal obligation

Account Information: Product Orders
To place an order on our Website, you must first create an account.
We store your email address, name, address, and phone number in your account.
When placing an order, your account data is automatically used in your order.
This processing is necessary to fulfill our agreement with you.

Access Control
Your email address and the login code we provide are used to access your account.
This is necessary to protect your account and prevent misuse, which is our legitimate interest.

Posting Reviews
We love hearing from our customers. After your order is delivered, we send you an email asking for a review.
If you leave a review, your first name will be published with it. You may also upload a photo or video, which will be published as well.
This processing is necessary for performance of the contract.

General Contact
We may use your email and phone number to contact you about your order, provide requested information, or handle your inquiries/complaints.
This is necessary to perform our contract and/or in our legitimate interest to communicate with our customers.

Website Usage Research
We may use your IP address and cookie data (on an aggregated and anonymous basis) to analyze Website use and browsing behavior.
You cannot be identified with this data—it is anonymized.
This processing is necessary for our legitimate interest to optimize our Website.

Legal Obligations
We use your data to comply with legal obligations, such as tax regulations or email marketing laws.
For instance, we store invoice/purchase data and consent for email marketing as required.

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RETENTION PERIODS
We do not store personal data longer than necessary for its purpose.

Account Data
If you don’t use your account or place an order for 24 consecutive months, your account and data will be deleted.
You may also request deletion at any time by logging in or emailing help@meet-me-there.com.

Order and Invoice Data
Product and invoice data is stored as required by tax laws (7 years).

Email Newsletters
If you’ve given consent to receive our newsletter (or not opted out), your data will be processed until you withdraw consent.
You may revoke consent at any time.

General
If personal data no longer needs to be processed for the above reasons, we will delete or anonymize it, unless we are legally required or obligated (e.g., tax or legal proof) to keep certain data longer.

 

DISCLOSURE TO THIRD PARTIES
We do not share your personal data with third parties unless:

• We are legally required to do so, or

• We use data processors (third-party service providers) on our behalf

Processors
For services like order delivery, payment processing, website hosting, etc., we may engage third-party providers.
These parties process data only on our behalf and under a data processing agreement, which ensures compliance with GDPR and this Privacy Policy.
We remain responsible for their actions.

For questions about processors, contact help@meet-me-there.com.

 

SECURITY MEASURES
We implement appropriate technical and organizational measures to secure your personal data from loss or unlawful processing, including:

• SSL/TLS encryption

• Encrypted passwords

• Advanced firewall-protected servers

• Limited access to authorized personnel only

 

YOUR RIGHTS
You may request to access, obtain, correct, restrict, or delete your personal data at any time by emailing help@meet-me-there.com.
We will respond within one month. If we deny the request, we will explain why.
If approved, we will provide your data in a standard format to you or a third party you designate.

You may also withdraw consent or object to further processing by contacting us.
If we cannot comply due to legal obligations, we will notify you and explain.

If you have complaints, you may also contact the Dutch Data Protection Authority: www.autoriteitpersoonsgegevens.nl or take legal action.

Other questions or comments can be sent to help@meet-me-there.com.

 

TRANSFER OF PERSONAL DATA
If Meet Me There grows or is acquired, parts or all of the business (including customer data) may be transferred to a third party.
We will inform you via the Website in such cases.
If you object, you may request deletion of your personal data.

 

CHANGES
This Privacy Policy may be updated.
Changes will be announced on the Website or by email at least one month in advance.
We recommend reviewing the Privacy Policy regularly.
If you do not agree with the changes, you can delete your account to terminate the agreement.

Amsterdam, March 2023